Challenge

Many companies are facing the challenge of severe security and compliance risks when managing out of office notices using admin access rights. Moreover, your business could be at risk if customers are not aware of planned and unplanned absences and your company could lose reputation.

Solution

Professional absence management is an integral part of a well-thought-out email security and productivity strategy. It ensures that important emails are processed timely as well as retroactive and the sender is informed about the recipient’s absence by a tailor-made notification. We offer central and enterprise-ready absence management solution for Office 365 with powerful functionality which is supported by Microsoft Azure. It is an easy to use solution for professional management of absences whether web-based or on mobile devices.

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Overview

BULPROS Absence Management for Office 365 is a professional absence management solution designed for the Microsoft world. It allows you to determine the components and the complete layout of the out-of-the office notifications to ensure consistent appearance and brand consistency delivered to your customers.

Features:

  • Delegation of absence management for certain groups of people made easy, e.g. in cases of unplanned absence such as sickness or termination of employment
  • Simple planning of recurring absences, e.g. for part-time employees
  • Several out-of-office notifications per user allow planning for the future

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  • Repetitious notifications can be set up so that the sender receives an out-of-office message not only the first time, but every time he sends an email to the recipient
  • Retroactive forwarding of older messages to the inbox of the authorized person
  • Flexible set of rules with options for content-based forwarding or exception rules for certain sender- receiver constellations
  • Mobile management of out-of-office notifications from any device, e.g. via Outlook Client, Outlook Web Access, Powershell or Apps for Android and iOS
  • Available on premise or in the cloud for Microsoft Exchange or Office 365

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Benefits

Managing unplanned absences

  • Support of unplanned absence such as sickness or termination of employment. This also includes repetitious notifications and retroactive forwarding of or replying to older messages.

Improved absence planning

  • Simple planning of recurring absences, e.g. for part-time employees, several predefined out-of-office notifications per user and retroactive forwarding of older messages to the inbox of authorized persons.

Central and delegated management

  • Reducing the Office 365 administration effort by delegating the absence management for different legal entities or certain groups of people. IT administrators with admin access rights are no longer necessary.

Unified notifications in line with the corporate design

  • Creation and management of most varied out-of-office templates. Make sure that your company has a consistent image and the risk of miscommunication is minimized.

Process reliability

  • Flexible set of rules with options for content-based forwarding or exception rules for certain sender- receiver constellations. Usage of variables (e.g. start/end date) in absence messages for automation purposes.

Scalability

  • Mobile management from any device, e.g. via Outlook Client, Outlook Web Access, Powershell or Apps for Android and iOS. Solution is available on premise or in the cloud for Microsoft Exchange or Office 365.