Challenge
To grow a sustainable business today, companies need to build a consistent, professional and recognizable brand. On one hand, the lack of control over email signatures used by your employees can result in poor presentation which is incompatible with your business goals. Because of missing or incomplete signatures you can have negative impact on your image and even lose business opportunities. On the other hand, this could expose your organization to several legal liabilities. The larger your organization, the greater the volume of outgoing email and therefore the higher the risk.
Solution
The easiest and most cost-effective way of protecting your organization from liability risks is to standardize email signatures used by your employees and include a legal disclaimer. Moreover, you can benefit from the opportunity to manage your signatures centrally and efficiently and ensure that your company and your employees have a uniform and professional presence. The BULPROS solution Signature Management for Office 365 updates all necessary information easily and automatically – so you can provide trade fair appearances, awards, news and much more promptly in individual signatures and ensure that all legal requirements are met.
Overview
BULPROS Signature Management for Office 365 is one of the leading email signature solutions that frees organizations from depending on the ability of an individual to comply with the company’s email signature policy. It enables the organization to meet corporate branding standards while maximizing marketing opportunities and minimizing legal liabilities. It also specifically addresses the needs of global organizations that must ensure email signature policy compliance across different countries and regional corporate polices.
Features:
- Simple browser-based user interface
- Centralized and server based integration of mandatory legal disclaimers for outgoing email messages
- Ability to add images, display QR codes and include vCard files
- Customizable boilerplate text for different user groups, senders and recipients
- Multiple text blocks per email
- Simulate sending emails to specific recipients
- Logo and event integration area with time view control
Benefits
Enhanced company branding through standardized signatures
Every email can be a business opportunity when a professional and unified message is ensured.
Easy browser-based and centralized management of signatures
Enable relevant people, e.g. from marketing, to take care of the signatures – they know best how the company should appear on the market and what is worthwhile.
Different signatures for multi legal entities
Ability to manage multilingual legal disclaimers. Global companies have the opportunity to ensure email signature policy compliance across different countries and regional corporate polices.
Central and granular administration of permissions & roles
Delegate individual administration rights to freely definable users or user groups and relieve your IT department.
Legal compliance
Reduced Liability Risks while being compliant. Standardized email signatures give you the opportunity to ensure legal compliance.
Platform-independent support for mobile devices
Easy to use solution whether web based or on mobile devices. Manage and adopt signatures independent where you are.